KikoFest 2007 AUCTION RULES                                                                                                                                                                                                    

 

 

 

General Information (IKGA Toll-free #:  1-888-538-4279)

 

 1.  All sale catalogs will be free to buyers, sellers and those attending Kikofest 2007.  You may also view the stock for the sale ahead of time at www.usgoat.com.  All stock to be sold at the sale will be listed on the web site by August 15, 2007.  There will be no exceptions and no extension of the deadline.

 

 2.  Waiver of Liability must be signed by all attending/participating at Kikofest 2007.

 

 By attending and/or participating in the IKGA Kikofest 2007 event, I agree to indemnify and hold harmless the Kikofest 2007 committee, collectively or its officers and assistants individually, from all cost, expense, and liability arising out of my person or property, which may be caused by any act or failure to act by the IKGA Kikofest 2007 event, its officers, agents or by the Appalachian Fairgrounds, Gray, TN, arising directly or indirectly from my participation in any event or presence at the event, and I hereby assume liability for any loss, damage or other liability from such events.

 

 By attending and/or participating in any event sponsored by IKGA, Inc, I do hereby agree that neither the sponsors, volunteers nor anyone affiliated with the IKGA Kikofest 2007 event will be held responsible for any accidents, thefts, vandalism, personal injury or property damage that may occur during any IKGA Kikofest 2007 event, auction or benefit.

 

 3.  Only IKGA members in good standing will be permitted to consign goats for this auction.

 

 4.  Only goats registered with IKGA will be auctioned as ‘registered goats’.  Goats without registration papers, or goats registered with other organizations, will be auctioned as ‘unregistered goats’.  The seller may indicate that the goat is registered elsewhere on the website listing, but for this auction event all goats not registered with IKGA will be sold as ‘unregistered’.

 

 5.  It is highly recommended that all sellers post a ‘KikoFest Animal Identification Form’ (provided at check-in) on their pen(s) so potential buyers can quickly identify their animals.  This form will provide information on the sex and type of Kiko, whether or not is it registered, weights and average daily gain.  It is also recommended that all sellers post a ‘Farm Health and Management Statement’ on their pen(s) for prospective buyers to review.  This statement will provide information on the current health issues and diseases, past and present, on the farm as well as provide information on the farm management practices.

 

 6.  There will be no private treaty goat sales on the Appalachian Fairgrounds during the IKGA Kikofest 2007.  Those sellers that have consigned with the IKGA in developing Kikofest and the auction are the only ones allowed to sell goats in the auction.

 

 7.  The IKGA is coordinating the auction for breeders and buyers.  All agreements and guarantees are the responsibilities of the Seller and Buyer.  The IKGA takes no responsibility for the livestock in the sale.  The IKGA is acting as an agent, providing an environment for the promotion and sale of the Kiko Goat.  Goats are sold ‘as is’.  Any problems encountered after the sale are to be worked out between the Buyer and the Seller.

 

 

 Getting Goats Consigned

 

 1.  All goats that are to be sold at Kikofest 2007 MUST be listed on www.usgoat.com.  The auction goats will be posted in the IKGA Kikofest 2007 section in the classified category.  This category will prevent any pre-bidding for the auction goats.  This resource will be used to publish the sale catalog.

 

 2.  When the seller registers his/her goats for sale on www.usgoat.com, seller needs to submit a narrative about the goat at that time, 50 word maximum please.  This narrative will then be in the sale catalog and will eliminate the ringmaster being given notes at the last minute to talk about the goat on the sale floor.  A photograph (800 x 600 maximum size) may be submitted for each goat, along with the narrative, for posting on the web site.  The catalog will not contain pictures of the goats.

 

 3.  If there is to be a reserve (minimum) sale price for any goat, it should be noted at the time of registration on www.usgoat.com  (not the amount itself, only the fact that a reserve is being used).  Any goat with a reserve will be indicated as such on the web site and in the sale catalog, but the actual reserve price will only be known to the auctioneer and will not be published.  The reserve price CANNOT be changed once given to the registration team at KikoFest (see below).

 

 4.  You will NOT be invoiced for your pen and consignment fees prior to KikoFest.  You can pay your pen and consignment fees either when you check-in for KikoFest (people registration, NOT goat check-in) or when you check-out after the auction.  Sellers can also have these fees deducted from the sale of their goat(s).  All fees must be paid before you leave KikoFest 2007.

 

 5.  Consigners who do not have access to the Internet may submit their information directly to the IKGA office.  It will be posted for them.  Pictures must be submitted in digital form (on disk or CD).  Payment can be made at KikoFest 2007.

 

 6.  Posting on the web site is free for consigners.  Buyers can view your stock for sale 24 hours a day/ 7 days a week.

 

 7.  If you are planning to bring registered goats to the sale that have not yet been registered with the IKGA, your deadline for submitting your registration papers is July 15, 2007.  THERE WILL BE NO EXCEPTIONS AND NO EXTENSIONS.  You must have your applications to the IKGA office by that time if you expect to consign a registered goat for the sale.  Only IKGA registered goats will be allowed to sell as ‘registered’ goats.  All other goats consigned to the sale will be sold as ‘unregistered’.

 

 8.  All sale classifications will be in accordance with the IKGA registration classifications.  The exceptions will be Full Blood Boer or non-Kiko stock to be sold by IKGA members.

 

 

Goat Check-in

 

1)  Check-in times will be as follows:

 

Wednesday 6-9 pm

Thursday 7-8 am, 12-1 pm, 6-9 pm

Friday 7-8 am, 12-1 pm, 6-9 pm

 

Goat check-in will NOT be allowed on Saturday morning before the auction.  These check-in times will allow volunteers and sellers the opportunity to attend the workshops and seminars during KikoFest.  Goats can only be unloaded during these times so please plan your arrival accordingly.  If sellers arrive outside of these check-in times, goats must be kept on the truck/trailer.  If sellers would PLEASE let the check-in team know (info@rushcreekfarms.com) when they plan to arrive at KikoFest 2007 to check in their goats it would help with planning and be GREATLY APPRECIATED.

 

2)  Sellers will need to bring their own feed, hay and water buckets.  The fairground uses wood chips for bedding.  Hay as bedding is not allowed.  You may want to consider bringing some wood chips for your use ‘just in case’ more is needed and none is available for local purchase.

 

3)  There will be two groups of volunteers to assist during check-in, an examining team and a registration team.  The examining team will consist of 3-5 people who will check-in goats for KikoFest 2007 per the process outlined below:

 

   Sellers should bring each goat, one at a time, to the designated check-in station and hand it off to the examining team.

   The examining team will complete the “KikoFest 2007 Goat Check-in Form” (one form per seller) and record the sellers name, farm and farm prefix and the goat’s ID (i.e. ear tag number, tattoo, or microchip number).  SELLERS MUST BRING THEIR OWN MICROCHIP SCANNER TO READ THEIR SPECIFIC MICROCHIPS IF THEY ARE NOT THE ALLFLEX BRAND SOLD THROUGH THE IKGA.

          NOTE:  To legally transport a goat to an auction, it must have the following:

                              For registered goats:  A READABLE tattoo or microchip and a

                              copy of the registration papers that match the tattoo or microchip

                              number.  A Scrapie tag is also acceptable.

                              For unregistered goats:  A Scrapie tag.

 

          It is strongly suggested that all consigned goats have an ear tag.

 

  Veterinary Health Certificates as required by the State of Tennessee will be verified as current for each incoming goat by the examining team and then filed by the registration team.  Health papers for all goats presented at this sale must meet all requirements specified in the Tennessee Statues and Rules and Regulations of the Tennessee Department of Agriculture.  A separate copy of the health certificate must be presented for each individual goat PLUS one additional copy for IKGA records.  For example:  If you bring four goats, bring five copies of the health certificate.  Please bring sufficient copies as there will not be a photocopier available at KikoFest.

 

   Goats will be examined for the following:

·       lumps/scars

·       foot rot

·       external parasites

·       any other abnormalities that might indicate a health concern to other goats (i.e. contagious diseases such as soremouth, ringworm, CL, etc.)

 

          – If there are any concerns, the seller of the goat will be given an opportunity to       explain them to the examining team if he/she wishes.

          – If after listening to any explanations, the team still believes there is a valid           concern that the goat may pose a health risk to the other goats in the auction or       elsewhere, the team can exclude the goat from the premises (auction, pens,           etc.).  The decision of the examining team must be by majority vote and is final.  There is no appeal.

 

   Before exclusion, the seller of the goat will be given an opportunity to voluntarily withdraw the goat in order to avoid any unnecessary embarrassment to the seller.  If the seller refuses to withdraw the goat, it will be excluded.

 

   A seller can withdraw a goat at any time during the check-in process for any reason.  The fact that a goat was withdrawn will be documented, but the reason for the withdrawal need not be documented.

 

NOTE:  Not all concerns are significant enough to warrant exclusion.  For example, a scar caused by a tree branch accident would almost always be acceptable.  However, the examining team has the final decision.

 

   A check of the goat’s ID will be made by the examining team to verify that it matches its registration papers (for registered goats).

  The registration team will verify registration papers as valid for each incoming goat to be included in the auction as a registered goat.  These registration papers will be filed with the registration team.

   The registration team will assign each goat some form of numbered identification for use in the auction and provide a pen assignment.

          *** KikoFest Animal Identification forms and protective plastic jackets will be available at the check-in station.  Sellers should fill out these forms (4 animals/sheet) as completely as possible and hang them on the front of their pens so buyers can quickly identify and learn about the goats up for auction.

 

4)  If a goat to be auctioned is to have a Reserve Price, this should be communicated in writing confidentially to the registration team who will deliver this information to the auctioneer.  Once the reserve price is given to the registration team, it CANNOT be changed!!!  All other goats will be sold without a Reserve Price.

 

5)  IKGA and Boer goat registration papers need to be presented at check-in for filing with the registration team.  If the seller does not have registration papers to turn in for the sale, the goat can only be sold as an unregistered goat.  ALL unregistered goats MUST have a Scrapie tag, available for free from your state’s Department of Agriculture.  No announcements can or will be made that the goat is ‘registerable’ or ‘can be registered’.  Registration papers must have a transfer form filled out by the seller and a check attached to pay for the transfer.  There will not be a photocopying machine available at the sale so please be sure to bring your own forms for the transaction.  If no check is attached for the transfer, the transfer fee will be deducted from the proceeds of the sale.

 

6)  We are planning for security in the sale barn Wednesday through Friday night, September 12-14.  Security will be watching over the livestock until auction or check-in workers arrive in the morning.  The IKGA will not accept responsibility for the livestock during the night, but are committed to their safety and well-being.  Security will not be provided in the sale barn on Saturday night, September 15.

 

7)  If you have problems during transport of your goats to KikoFest, you may try calling the IKGA Toll-free # at 1-888-538-4279 and someone may be able to assist you.

 

 

Selling The Goats

 

 1.  This year we will have three separate sales back-to-back:

 

First sale - THE KIKO REGISTRY

 - New Zealand Fullblood - bucks and does

 - American Premier Purebred - bucks and does

 - Percentage - Registered does ONLY

 

Second sale - THE KIKO / BOER CROSS REGISTRY

 - American BoKi - bucks and does

 - American MeatMaker - bucks and does

 - International MeatMaker - bucks and does

 

Third sale - THE COMMERCIAL PRODUCTION REGISTRY

 - Experimental Crosses - bucks and does

 - Percentage unregistered does

 - Percentage registered/unregistered bucks

 

 *** Please note:  If anyone requests to bring several fullblood, purebred, and/or percentage bucks, the producer needs to understand the IKGA Board and/or KikoFest 2007 Committee may limit the quantity they wish to consign to ensure a high-quality sale.

 

 2.  After August 15, 2007, there will be a drawing of consigned goats to determine sale order.  The drawing will assign a sale order number to each goat for the sale catalog.  Sellers with more than one goat will most likely not have all their goats sell in consecutive order.

 

 3.  The auctioneer for this event will be Tim Buckingham, who was the auctioneer at Kikofest 2004-2006.

 

 4.  There will be a 5% commission on all goats.  Commission is to be paid by the seller.

 

 5.  If a seller offers a goat with a reserve, the reserve will not be published at www.usgoat.com nor in the sale catalog.  There will be a notation made in both locations that the goat is being offered with a reserve.  Once the reserve price is set, it CANNOT be changed!!!  Bidding will take place as normal, but if the reserve amount, known only to the auctioneer, is not met, the goat will be a “no sale” and will be returned to the owner.  The commission will be 5% of the highest bid for the goat and will be paid by the seller.

 

 6.  Every effort will be made to assure the correctness of the catalog.  However all announcements from the auction block will take precedence over the printed matter in the catalog.  Buyers are therefore cautioned to pay attention to any such announcements.

 

 

Buying The Goats

 

 1.  Telephone bidding will be permitted, as long as the buyer has established an escrow account with the IKGA for the amount he/she is willing to spend at the auction for all purchases.  The telephone buyer must have an agent acting on his/her behalf that registers at the sale.  The buyer and seller must make arrangements for his purchase or sale to be transported from the fairgrounds the day of the sale.

 

 2. “Ghost bidders”, “Phantom bidders”, “shills” or persons by any other description used to describe a bidder who’s sole purpose is to run up the price of a goat will not be tolerated.  Only sincere bidders will be allowed to bid.  Anyone attempting to run up the price without actually trying to buy the goat will be ejected from the auction.  If this person is also an IKGA member, they may face disciplinary action.

 

 3.  Prospective buyers should fill out their registration forms at the registration desk so that they can obtain their bidding number.  Bidders must be registered and have this number in order to bid at the auction.

 

 4.  In case of a dispute, bidding will be reopened between the parties involved.  If no further bid is made, the buyer will be the person from whom the auctioneer accepted the last bid.  The auctioneer’s decision in such matters will be final.

 

 5.  A certificate of registration will be furnished to the buyer for each registered animal after settlement has been made.  Health certificates for each animal also will be provided at this time.

 

 

Fees and Payment Terms

 

 1.  Cash, cashier’s check, traveler’s check, business and personal checks with proper identification will be accepted.  A $35 fee will be added to all returned checks.  Another option is for buyers to set up an escrow account with the IKGA office prior to the sale for the amount he/she is willing to spend at the auction for all purchases.  Payment can be made during the auction.

 

 2.  Fee schedule is as follows:

 

IKGA Auction – Free Admission

 

Catalog Listing – Free

 

Web Site Posting – Free to consigners

 

Pen Fee - $10 per pen

 

Consignment Fee - $10.00 per goat

 

Commission paid by the seller – 5%

 

“No Sale” Commission paid by the seller – 5% of the highest bid

 

Transfer Fee(s) as appropriate will be deducted from the seller’s proceeds at settlement.

 

 

Loose Ends

 

 1.  All LGD and livestock dog sellers need to register on www.usgoat.com and post their dogs for Kikofest 2007.  Dogs will be sold at private treaty.  No registration papers will be handled by the auction since these will be private treaty sales.  ***Free dogs need to stay home***

 

2.  LGD & Livestock dogs check-in will be the same as for the goats.  Health certificates, proof of an updated rabies vaccination and a shot record are required.  There will be a $10 pen fee for each pen the seller uses.  There will be a $5 appearance fee per dog that is brought to the auction.  There will not be a commission fee for LGD or stock dog sellers since they are all private treaty sales.

 

 3.  Registration papers for dogs must have a transfer form filled out by the seller.  There will not be a copying machine available at the sale so be sure to bring your own form(s) for the transaction(s).

 

 4.  An individual who is both buyer and seller at the auction will be allowed to subtract the amount bought from the amount sold when paying his/her bill.

 

 5.  No goats will be checked out until the entire sale is completed.  Buyers must go to the pick up area with their paid receipts and coordinate the loading of their purchases with the auction staff.

 

 6.  Assistance will be given in making shipment arrangements after the sale, but the sales management and/or the seller assume no risk.  Shipping expenses incurred are the responsibility of the buyer.  Buyers are requested to furnish shipping instructions when making settlement.  All animals must be loaded the day of the sale unless prior arrangements are made.

 

 7.  Although every precaution will be taken to protect the safety and comfort of the buyers, sellers and animals, the sales management, auctioneer or facility management assume no responsibilities in the matter and disclaim any liability, legal or otherwise, in case of accidents or loss of property.

 

 8.  If any dispute occurs, the auctioneer and the IKGA President will negotiate a mutually agreeable solution between the buyer and the seller.  If a solution cannot be reached the day of the sale, the issue can be referred to the Ethics Committee as authorized by the IKGA Code of Ethics.

 

 9.  All sales are final and no guarantees are given by the IKGA on any animal(s) sold.  Potential buyers are cautioned to inspect each animal carefully and have all questions answered before the sale of the animal.  All animals are sold ‘as is’.

 

 10.  Sellers may have to wait as long as four (4) weeks for checks to clear and any sale issues to be resolved before their payment check can be issued.

 

11.  Any announcements made by the auctioneer or KikoFest Board of Directors on the day of the auction take precedence over previously published or verbally conveyed terms and conditions.

 

 

Silent Auction Process

The intent of a silent auction is to allocate a specified amount of time for buyers to look at the goats for sale, interact with the seller, and leisurely think about and thoughtfully bid on goats. This process may be less stressful for the new or inexperienced buyer or the experienced buyer that really wants to talk "goat" with the seller since you do not have to make quick decisions under pressure from other bidders. It is still an auction, however, and you are in competition with other bidders. The difference is you can bid, reflect, notice that you have been outbid, and rebid all in a leisurely manner. The following explains the rules and procedures that apply to a silent auction.

 

 1. All the rules for the standard auction apply to the silent auction. This includes how goats are checked-in, the fact that they must be listed on US Goat Auction in the appropriate section, how payment is made, when goats can be picked up after the sale, and all other rules. There are some logistical differences, however, in how the two types of auctions are handled real time and these are explained below. If you have any questions about how the silent auction will work at KikoFest 2007 or whether or not this type of auction is appropriate for you, feel free to talk to either of the Silent Auction Coordinators, Mike Renick and Barry Arnett.

 2. Goats to be entered in the silent auction will be housed in a separate area at KikoFest 2007. This is being done to help buyers clearly distinguish which goats are being offered in which type of auction. This information will also be included in the catalog based on the seller placing a goat in the silent auction portion of US Goat Auction for KikoFest 2007. Sellers will be expected to be available during much of the time reserved for the Silent Auction to answer questions about their goats and the management used on their farm. As you will see later, however, there is adequate time for both buyers and sellers to attend the full Standard Auction as well as participate in the Silent Auction if they wish.

Sellers will be asked at the Silent Auction to indicate, on their bidding sheet provided by the IKGA, a minimum bidding increment. For example, a minimum bidding increment of $1 for a goat anticipated to bring $500 would not be appropriate while an increment of $10 or so might be more reasonable. On the other hand, a minimum bidding increment of $125 would also not be appropriate either. In a Standard Auction, the Auctioneer typically sets this bidding increment. You may put whatever minimum bid increment that you wish but an inappropriate increment could waste a lot of time and energy.

 

Sellers are also required to give their bidding sheet to one of the Silent Auction coordinators if they must leave the area for any reason (including going to the Standard Auction which most will probably want to do).

 

 3. The actual bidding and sale processes are conducted differently too. Rather than bidding by holding up your hand as in a standard auction, you bid on a goat in the silent auction by writing your bid on a form designed for this purpose. You will be asked to list your auction number which was assigned when you registered to bid on a goat at KikoFest 2007, to list your bid (in whole dollars), and to sign your name. This can be done at any time during the time allocated for the silent auction. Note that you will be asked to show your auction ID number to the seller to verify that you are a legitimate bidder. Just like a Standard Auction you must register to bid in a Silent Auction and your Auction ID will allow you to bid in either the Silent Auction, Standard Auction, or both.

 

4. The location of the bidding forms for all the goats in the Silent Auction will be at the seller's pen. Sellers or other bystanders should be sensitive that some buyers do not like "high pressure" sales tactics. Only the buyer can determine what he/she is willing to pay for a specific goat and it should be done thoughtfully and without outside influence of any kind. Once your bid is placed it will be available for review by all bidders and the seller as well.

 

5. During the Silent Auction, an announcer will indicate how much time is remaining so that you can plan accordingly.

 

6. The Silent Auction will start one hour prior to the standard auction and will end 45 minutes after the conclusion of the standard auction. This overlapping of time is intended to allow the buyer to participate in both types of auction simultaneously thus tending to normalize prices across the two types of auctions. For example, you may place a bid on a certain classification of goat in the Silent Auction then learn in the standard auction that that classification of goat is being valued at more than your bid in the Silent Auction. You could then increase your bid in the Silent Auction if you wished to meet the competition that might arise. On the other hand you might find that your Silent Auction bid is adequate based on similar sales in the standard auction and you do not wish to increase your bid in the Silent Auction. You can even wait until the standard auction is complete before placing your bid in the Silent Auction but you might face more time pressure using this approach.

 

 7. To avoid "dramatic last minute bids" in the Silent Auction (bids that are placed a few seconds before the allotted time expires thus freezing out other bidders artificially), the two highest bidders on a goat in the Silent Auction will have 15 minutes after the official end of the Silent Auction to bid against each other one on one if they wish. The Silent Auction Coordinators will monitor this process to ensure that no dramatic last minute bids are allowed in this portion of the Silent Auction, This one on one bidding is anticipated to last only a very few minutes. This should allow an individual buyer to conduct a few of these one on one bids but not a large number. Plan accordingly.

 8. When the Silent Auction is complete (including any needed one on one bidding), the official bidding sheet must be signed by the seller and a Silent Auction Coordinator indicating that the sale has followed the rules and is final. This signed document must be turned in at the KikoFest Auction desk for the sale to be officially included in the overall KikoFest auction results (and for the seller to be paid). The Silent Auction Coordinators will ensure all final bidding documents are turned in to the Auction Office.

The Silent Auction is being used at KikoFest 2007 to give IKGA members and others an opportunity to evaluate its effectiveness for different types of buyers and sellers. Any suggested changes for future Silent Auctions (including whether to have any more or not) should be forwarded to the Silent Auction Coordinators or any IKGA Board Member.

 

 

(IKGA Toll-free#:  1-888-538-4279)